Tips for Planning a Wonderful Event
Before we get to the numbers, the most important point we can make is
Insure it is your choice of which Disc Jockey you want to play at your event
not just between 2 "house dj's"
VENUES DO NOT HAVE THE CONTROL TO LIMIT YOUR ENTERTAINMENT RIGHTS
1. Plan for appropriate power sources for either indoor and outdoor
locations - this includes music, lighting,
and any other audio-visual
equipment.
1b.Work closely with the layout of the tables and dance floor to insure all guests can enjoy conversation
once a dance starts,
this can be achieved by talking to the disc jockey and your choice of venue, even a tent is important to
coordinate these items.
2. Consider the type of crowd that will be at your event. Planning to
include their tastes as well as yours will
ensure a good time for the
whole guest list.
If speeches are to be performed, do you need a podium
If so get the kind with a separated microphone stand (we rent them )
Table-top podiums are usually nicer than full standing podiums just mainly for the look.
3. Keep all people in 'the-know'. Make sure key people and hired
professionals such as your
disc jockey and venue representatives have an
idea of how you want the evening to go so that
they're are no awkward lulls in the party.
4. Make sure that your DJ has the appropriate type of equipment for the
venue - the same speakers that
are used in a hall may not sound the way
you'd like them to when used outdoors.
5. Ensure there is coverage for sound system if ceremony is held outside.
6. Confirm that the dance floor area is near the disc jockey so the
sound can be controlled to that
area of the room. There should also be
access to an outlet near the dance floor.
7. Your disc jockey should be able to offer you direction and ideas for
the placement of speakers, music for
entrances, help with projector presentations, games for giving away centre-pieces, cake cutting
options, first dance options, games for kissing during dinner and fund-raising ideas for stag and does or
other events.
8. We will send you helpful song lists for all your specialty songs as
well a sheet to inform you of all the
possible
songs you will need for
your big day!
9. If more than 1 area is required to have sound for the day, ask to see if they can supply a "satellite
system" for those areas to create a nice flow to the event.
10 If the DJ is to be on a stage behind the head table make sure the
backdrop is not in the line of vision
or at least make it moveable once
the dance begins. Try to avoid this scenario at all costs.
11. An itinerary for the day's events should be sent to the DJ a week
before the event.
12. If the reception is outside have proper power source available with
separate lighting outlet for small
tent lights.
We require a "dedicated outlet for our sound system, no other cords can go into our outlet.
13. When having a ceremony outside make sure sound is not in the sight
line of the photographer and
if possible have the sound go with the flow
of the wind.
13b.Consider up-lighting for a tent to create the best ambience and also used for a safety method with
pizazz!
14. Insist on a windscreen on microphones when performing an outdoor
ceremony.
Make sure everyone that is speaking understands how to hold a microphone to avoid "quiet spots"
15. Consider some sort of coverage for the elderly for outside ceremonies and water.
16. If power source for electrical is not covered, insure there is a
cover available in case of rain.
Make sure the outlet is a G.F.C.I or have your disc-jockey supply one.
16b.Consider a backup source of power ie a generator or an invertor if weather is possibly threatening or
outdoors.
17. Make sure the professionals are fed if they are to be there during
the dinner.
18. Make sure emcee has all important information in regards to
bathrooms, smoking, all restrictions
and safe ride home.
19. Make sure your disc-jockey will send you a requirements sheet for you to fulfill in regards to
set up, layout for venue, and outlet availablility to make sure the venue will follow through on
their promises
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