Tips for Planning a Wonderful Event
1. Plan for appropriate power sources for either indoor and outdoor
locations - this includes music, lighting, and any other audio-visual
equipment.
2. Consider the type of crowd that will be at your event. Planning to
include their tastes as well as yours will ensure a good time for the
whole guest list.
If speeches are to be performed, do you need a podium, if so get the kind with a separated microphone stand
Table-top podiums are usually nicer than full standing podiums just mainly for the look.
3. Keep all people in 'the-know'. Make sure key people and hired
professionals such as your disc jockey and venue representatives have an
idea of how you want the evening to go so that they're aren't any
awkward lulls in the party.
4. Make sure that your DJ has the appropriate type of equipment for the
venue - the same speakers that are used in a hall may not sound the way
you'd like them to when used outdoors.
5. Ensure there is coverage for sound system if ceremony is held outside.
6. Confirm that the dance floor area is near the disc jockey so the
sound can be controlled to that area of the room. There should also be
access to an outlet near the dance floor.
7. Your disc jockey should be able to offer you direction and ideas for
the placement of speakers, music for entrances, help with DVD
presentations, games for giving away centre-pieces, games for kissing,
and fund-raising.
8. We will send you helpful song lists for all your specialty songs as
well a sheet to inform you of all the possible songs you will need for
your big day!
9. If more than 1 area is required to have sound for the day ,ask to see if they can supply a "satellite system" for those areas to create a nice flow to the event.
10. If the DJ is to be on a stage behind the head table make sure the
backdrop is not in the line of vision or at least make it moveable once
the dance begins. Try to avoid this scenario at all costs.
11. An itinerary for the day's events should be sent to the DJ a week
before the event.
12. If the reception is outside have proper power source available with
separate lighting outlet for small tent lights.
We require a "dedicated outlet for our sound system, n other plugs can go into our outlet.
13. When having a ceremony outside make sure sound is not in the sight
line of the photographer and if possible have the sound go with the flow
of the wind.
13b. Consider up-lighting for a tent to create the best ambience.
14. Insist on a windscreen on microphones when performing an outdoor
ceremony.
15.Consider some sort of coverage for the elderly for outside ceremonies.
16. If power source for electrical is not covered, insure there is a
cover available in case of rain.
Make sure the outlet is a G.F.C.I or have your disc-jockey supply one.
16b. Consider a backup source of power ie a generator or an invertor.
17. Make sure the professionals are fed if they are to be there during
the dinner.
18. Make sure emcee has all important information in regards to
bathrooms, smoking, all restrictions and safe ride home.
19. Make sure your disc-jockey will send you a requirements sheet for you to fulfill in regards to
set up, layout for venue, and outlet availablility to make sure the venue will follow through on their promises
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